Spring Cleaning your Tech

March 29, 2017

It’s that time of year again. Spring is in the air and our urge to get things tidied up is becoming strong. Whether ingrained in us from our grandmothers or mother nature herself, there is no denying it is time for spring cleaning.

Your closets and garage shouldn’t be the only areas you focus on this year. Your tech could probably use a little help this spring too. As Q1 draws to an end, take a little time to get organized so you can enter the next phase feeling refreshed and ready to take on the world.

Here are some tech spring cleaning tips to get you on track:

Temporarily Saved Files

We all do it. We take a screenshot of something and save it to our desktop to insert into a presentation or send in an email. We mean to delete it once we are done, but often times we get caught up in the next task and completely forget. Take a little time to go through these files and get rid of what you don’t need. You might find them saved to your desktop, your documents, or the temp file folder. These unneeded files are taking up memory on your computer and could be slowing your machine down.If you are saving it your desktop, it can also help to streamline your home screen.

Unused Apps

A friend suggested a must-have app, you get it on your mobile device, use it a time or two, then forget about it. It’s certainly not uncommon. Take a few minutes to look through your phone or tablet and delete any apps you haven’t used in awhile. It will free up memory and more importantly, it will make your device more secure. Outdated apps pose a security risk, especially if your work email is accessible on your mobile device.

Multiple Versions

Many documents go through several drafts before they are just right. You create a rough draft, send it around to the team for their comments, save a new draft, send it to the higher-ups, make some more revisions, and so on. This means you might save the following saved for one final product: Rough1, RoughKyleComments, Final, Final1, FinalwithFormat. Right now, you know which one to send out to a  client. Someone who is looking for it on the shared file could get wildly confused, however. If you don’t touch it again for six months, you might even get a little turned around. Go through now, while they are still fresh, and get rid of the unnecessary versions of the same document. You’ll be glad you did. It could save you a lot of time in the long run.

Your Workstation

Dust off the cords behind your monitor, get the crud out of your keyboard, throw away those old sticky notes you don’t need, wash that “world’s best aunt” coffee mug on your desk. If your workspace is getting a little cluttered, it’s time to get things organized again. You will feel more productive in a workspace that is ready for creating.

Doing these simple tech clean-ups will help you feel productive and ready to step into Q2 with a new vigor. If your tech is needing more of an overhaul, contact our consulting team.