Execution Timeline: Q2 2026
Industry: Investment Management
Company Size: ~20 employees
Engagement: AI Core with Governance and Data Protection Review
The Problem
Staff at this investment management organization were already finding AI useful: 14 of 20 used it for work. The board had set an early rule on AI meeting notetakers, and leadership was ready to build a complete framework of policy, approved tools, an approval process, and training. Because both an audit committee and board approve policy, the solution needed to speak their language.
The Solution
- Mapped real AI use. A staff survey and one-on-one conversations produced a risk matrix of 18 use cases.
- Reviewed Microsoft 365, including sharing, sensitivity labels, data loss prevention, retention, and default access to AI agents.
- Reviewed the file platform where work really happens. Most working files live in a third-party cloud platform, so GadellNet reviewed link sharing and app connections live with the client’s admin.
- Delivered a governance package: an AI Usage Policy, short governance documents, a full report, and a summary written for the audit committee in terms of risk and data protection.
Did You Know?
Most of this organization’s working files lived outside Microsoft 365. Reviewing the real file store reshaped the priority list, and the top fixes were already in the client’s current plan, so no new spend was needed.
The Results
- Key decisions in one meeting: a named executive owner, a three-person AI Approval Group, and an operational lead to route requests.
- A focused Approved Tools list. Copilot Chat for all staff, with Claude Team licenses available on request for heavier users.
- All work AI takes place on company accounts, giving leadership visibility and control.
- Simple review tiers. Green needs no approval, yellow needs a peer or manager check, and red needs formal approval.
- Oversight built into existing structures, with AI records following current retention policy and an annual AI update to the audit committee.
Ready to put AI to work safely? Contact GadellNet’s AI Strategy & Adoption team about where to start.